POLICIES

1. Licensed Furnished Short-Term Accommodation

Private furnished apartments or suites designed for extended stays and corporate housing rather than traditional residential leases. The apartments operate differently than conventional residential rentals.

The suites are licensed and insured for a specific maximum occupancy, and rates are based on the number of registered guests. Maximum occupancy is one or two registered guests total.  The total cost per 30 days includes a bundled utility fee covering electricity, gas, wi-fi, heat, hot/cold water, as well as supplies such as NYC-compliant trash, recycling, and compost bags, linens, towels and kitchenware for a comfortable, move-in-ready experience.  A/C is a separate optional fee. To maintain consistency and quality across our accommodations, guests may not move, rearrange, or add furniture, artwork, or other items.

2. How to Secure Your Booking

a. Airbnb (30-night minimum)
•. Stays of fewer than 90 nights must be reserved through Airbnb. The platform provides secure payment processing, verified guest profiles, and streamlined identity verification.
•  International guests must book through Airbnb.

b. Direct Booking (90-night minimum)
Direct bookings are available for stays of 90 nights or longer (180-night minimum during high-demand periods).
Direct reservations require: 
•  Completion of a guest information form
•  Supporting financial documentation
•  A security deposit equal to one month’s stay
•  Payment by wire transfer only (credit cards not accepted)

3. Reservation Timing
With the exception of last-minute requests, we are unable to accommodate non-consecutive or widely spaced dates that create gaps between reservations.  If an apartment is vacant, proposed stays must commence within one to two days of inquiry. Requests for arrivals beyond this timeframe cannot be accommodated, as we are unable to hold an apartment vacant in advance to secure a future stay. Our calendar is updated regularly (though not in real time). If a suitable window opens, please reach out and we’ll confirm availability. Arrivals and departures are scheduled exclusively Monday through Friday. Weekend check-ins and check-outs are not available.

4. Booking & Inquiry Policies

• Apartment Tours: Given the constraints of our small team, we aren’t able to accommodate requests to visit our place prior to booking, even when a unit is unoccupied. This policy is also in place to protect the privacy and comfort of our existing guests and to maintain the security of our operations. To get a sense of our place we encourage guests to review our listing description and photos. Guests can also check out other guests’ reviews and we are fine answering any additional questions.
• In-Person Visits: We’re not able to accommodate unscheduled visits or walk-ins. Handling all inquiries by email allows us to provide thoughtful, accurate responses.
• Contact & Communication: To ensure the fastest and clearest support, we assist guests exclusively by email rather than by phone. We typically respond within one business day (often sooner). Please feel free to reach out to info@1871house.com with any questions.

5. Occupancy

Posted pricing is based on single occupancy to support solo travelers. Additional guests incur a supplemental fee so we can maintain lower base rates while allowing flexibility for visitors.

6. Airbnb Bookings

• Review our Airbnb listings for details. Please explore our Airbnb listings to confirm amenities, house rules, and policies.
• All fees and lodging taxes are included in the Airbnb total.
• Air conditioning (June–October, TBD) billed separately via Airbnb. Removal and reinstallation fees may apply.
• Guest reviews are part of our vetting process; approval is not automatic.

7. Direct Bookings

Preliminary Guest Information Form
• Arrival date
• Departure date
• Number of Occupants 
• Purpose of stay
• Where you’re traveling from
• Line of work
• Working during stay (remote / commuting / no)

Application Requirements
• Request date pre-approval (90-night minimum)
• Request full pricing quote
• Submit preliminary information form
• Submit completed application

Required Documentation

• Completed and signed application
• Valid government-issued photo ID
• FICO score (or equivalent), dated within 30 days
• Credit report (may be requested; if provided, within 30 days)

Income & Financial Verification (as applicable)

• Pay stub or offer letter
• Most recent W-2
• Employment verification letter
• 1099 (if applicable)
• CPA letter (if self-employed)
• Proof of funds sufficient to cover full stay (bank/brokerage statement)

Qualification Guidelines

• Credit: Typically 740+; evaluated holistically
• Income / Assets: Applicants should demonstrate annual income of at least 35-40x the monthly rent ($220,000–$352,000 TBD). Alternatively, applicants may show liquid savings equal to at least 3–6 times the total cost of their intended stay.
• Employment / Affiliation: Verification required
• Payment Structure: Initial payment + deposit required; ongoing payments due 7 days prior to each period

House & Occupancy (Initial each)
• I acknowledge and agree to adhere to the No-Pets and No-Smoking policy
• I will comply with NYC’s recycling rules as instructed by the Host.
• Single or double occupancy (circle one)
• Only registered guests may stay in the apartment
• I understand that over night visitors must be pre-approved in advance.
• Fees paid in advance (see below).
• I do NOT plan to host visitors or
• I WILL host visitors (If selecting this option, I will provide the full name of each visitor and the specific dates they will be staying at the time of booking).

Conditional Fees (Initial)
• a/c service (June–Oct) ($7.50-$12/day + tax)
• Overnight guest fees: $185 first night, $85/night additional

Apartment Features & Accessibility (initial each statement)
• Walk-up building (no elevator)
• Guests carry their own belongings
• No intercom
• No in-building laundry
• Historic townhouse from 1871; normal wear consistent with age

Final Confirmation (please initial)
• I have reviewed full listing + policies + house rules
• No third-party bookings
• Guest will not use the apartment for meetings, photo shoots, content creation, or any commercial activity.

Additional Policies
• All cancellations non-refundable
• No courtesy holds
• Monthly cleaning + linen service for long stays (fee-based)

8. House Rules & Property Notes

• No pets
• No smoking anywhere on property (including terraces and 25 feet from building)
• Starter supplies provided; guests replenish
• 5-story walk-up
• Check-in: 4 p.m. | Check-out: 11 a.m.
• No parties, gatherings or events
• No candles; fireplaces decorative only
• Security cameras in common areas only; none inside apartments

Occupancy & Visitor Policy

Our accommodations are designed for one individual or a consistent pair seeking a stable, quiet home base in NYC.

Occupancy

• Base pricing reflects single occupancy.
• Maximum occupancy is one or two registered guests, depending on the suite.
• A second registered guest may be added with advance approval and payment of the applicable supplemental fee.
• If two people will occupy the suite regularly—or if a partner may stay intermittently without fixed dates—the reservation must be booked for two guests for the entire stay.
• The second guest must be the same individual throughout the reservation. Rotating occupants are not permitted.
• For extended stays with a consistent second occupant, a monthly supplemental fee applies.

Overnight Visitors

Occasional overnight visitors may be permitted with advance approval, provided they remain consistent with the quiet residential nature of our Airbnb.

All overnight visitors must:

• Be registered and approved before arrival.
• Provide government-issued photo identification.
• Complete a short visitor application.
• Be hosted by the registered guest, who must remain present throughout the visit.
• Comply with all house rules, including our no-smoking, no-pets, quiet hours, and trash/recycling policies.
• Pay the applicable overnight guest fee prior to arrival.

Please Note

• Our accommodations are intended for registered occupants rather than for hosting a succession of overnight guests. If you anticipate having different friends or family members stay overnight on multiple occasions during your reservation, our Airbnb may not be the best fit.
• We do not provide a second key for short overnight visits.
• Only approved and registered overnight guests may stay in the suite.
• Unauthorized occupants, guest substitutions, or exceeding the maximum occupancy are not permitted and may result in cancellation of the reservation and/or a charge of $250 per day for each unregistered occupant.

Service Animals & Emotional Support Animals: Service animals and emotional support animals must remain under the guest’s control at all times, be housebroken, and may not be left unattended in the apartment. If you have any questions regarding accommodations for a service animal or emotional support animal, please get in touch.

9. Rates and Fees

Half-floor suites from $135/night + fees + tax
Full-floor suites from $170/night + fees + tax

• Single occupancy base rate
• Double occupancy surcharge
• Bundled utility fee applies (heat, water, gas, electricity, wi-fi)
• Bedding & towels

10. Taxes

First 89 Days
• NY Sales Tax: 8.875%
• NYC Hotel Unit Fee: $1.50/night

First 179 Days
• NYC Occupancy Tax: 5.875%
• NYC Room Fee: $2/night

Exemptions
• Must be continuous stay (no gaps)
• Taxes paid upfront
• Credits issued after completing 90 or 180 consecutive nights
• Refunds only after full completion of qualifying stay